Delightfully simple tour scheduling software

CozyCal works for a wide range of tour operations, from city walking tours and bike rentals to food tours, boat excursions, and luxury travel experiences. Whether you're a solo tour guide or run a team of guides offering multiple tour options, CozyCal provides the scheduling tools to showcase your tours, accept bookings, and manage your calendar, all from one platform.

Yes. CozyCal's multi-guest booking feature allows one person to book and pay for multiple attendees through Stripe in a single transaction. This is ideal for families, corporate groups, or friends traveling together. You can set limits on how many guests one person can book at once while maintaining your overall tour capacity.

CozyCal supports up to 500 guests per time slot, making it suitable for everything from small private tours to large group excursions. You control the maximum capacity for each tour, and once that limit is reached, the time slot automatically becomes unavailable for further bookings.

Yes, but with a specific setup. CozyCal supports multi-day tours where the host defines the fixed start and end dates in advance. Guests cannot select their own date range when booking—they choose from the pre-set multi-day tour options you've created. This works well for scheduled group treks, guided travel packages, or multi-day excursions that run on specific dates.

Yes. CozyCal integrates with Stripe to accept secure online payments directly on your booking page. You can set pricing for each tour type, offer coupons and discounts, add optional extras during checkout, and sell tour packages at discounted rates for customers who book multiple trips at once.

Yes. CozyCal's package booking feature lets you create bundles of one or multiple tour trips at a discounted rate. Customers pay once for the package and can redeem their sessions over time. You can customize package receipts to thank customers and reward loyal clients with different tour combinations.

CozyCal syncs in real-time with Google Calendar and Outlook Calendar, automatically updating your availability across all connected calendars. This eliminates double-bookings and makes it easy to manage tour sessions alongside your personal schedule.

Yes. If you have multiple tour guides, CozyCal can automatically assign bookings using round-robin scheduling to distribute work evenly. Alternatively, you can let customers select their preferred guide when booking. Admins can view all bookings across the team and manage everyone's availability from a central dashboard.

Absolutely. CozyCal integrates with Zoom and Google Meet to automatically generate unique video conference links for virtual tour experiences. The meeting link is included in confirmation and reminder emails, so guests can join with one click, no manual link sharing required.

You can embed a booking widget or "Book Now" button directly on your website, keeping customers on your site throughout the booking process. You can also share direct URLs to your booking page or specific tour types via email, text messages, and social media. Customers can view tour options, check availability, fill out forms, and pay, all in one flow.

Yes. CozyCal's customizable intake forms let you collect essential details during booking, such as contact information, group size, dietary restrictions, mobility requirements, or any tour-specific questions. This information syncs to your calendar event and is stored in your client database for easy reference.

CozyCal sends automated email reminders before each tour to keep bookings top-of-mind for guests. SMS text message reminders are also available for customers in the US and Canada at no extra cost. Requiring full payment at the time of booking also helps increase commitment.

Yes. CozyCal offers white-label options including custom booking page URLs, branded email notifications sent from your own domain, and the ability to remove CozyCal branding. This helps maintain a consistent, professional look across all customer touchpoints.

CozyCal integrates with Google Calendar, Outlook Calendar, Stripe, Zoom, Google Meet, Google Analytics, and Zapier. Through Zapier , you can connect CozyCal with over 1,000 other apps to automate workflows like sending booking data to a CRM or adding new customers to your email list.

Yes. CozyCal provides an admin dashboard where you can view all tour bookings, filter by guide or tour type, and manage availability. You also have access to a centralized client database where you can search guests, track booking history, and export contact lists for newsletters or analytics.