Best Legal Appointment and Room Scheduling Software
CozyCal helps legal firms capture potential leads, onboard new clients and deliver an unforgettable customer experience through a seamless online scheduling process.
Accept client bookings for your legal services 24/7
Whether you are offering free legal consultation sessions or mediation meetings, you can create a customized, professional booking page that showcases your legal services, lets client self-schedule meetings, and reduces administrative burden.
Capture leads right on your firm's website
Let CozyCal be your firm's receptionist and handle scheduling with ease. Install CozyCal's plugin on your website to capture quality leads and increase client conversion around the clock. Save time and maximize bookings by delivering a modern client onboarding process.
Share the booking page link to make booking easy
Customize and share your booking page's URL with prospective leads or existing clients in text messages, emails and social media platforms to let them self-schedule follow-up meetings or regular check-in sessions. It's as simple as one click.
Sync with external calendars to keep your schedule updated
Connect with Google calendar, Outlook calendar or Clio Manage to keep your real-time availabilities up to date, avoid double-bookings, and manage appointments easily.
Customize intake form to collect key client information
Customize intake form to collect client information such as their contact details, legal needs or specify service policies to better prepare for scheduled meetings. Information collected through the intake form is sent to Google calendar or Clio Manage calendar's event description box, where you can view details of scheduled appointments with clarity.
Send white label automatic email notifications to keep booked clients in the loop
Send customized white label confirmation, reminder and cancellation email notifications from your firm's own domain to keep booked guests informed and reduce no shows. Clients can cancel and reschedule meetings without the back-and-forth communication hassle.
Control how your legal firms get booked
As the admin, you can get a bird's eye-view of all scheduled appointments by filtering team members, keep track of court dates and block off time for away hours.
Manage event settings and your firm's team availability
Configure your legal services' availability by setting event duration, padding time, booking window. Manage the entire firm's team availabilities and resources such as conference rooms with multi-host collective scheduling and round-robin scheduling, allowing clients to schedule flexibly.
Approve or decline appointment booking requests
Review intake form information first to screen qualified prospective clients, then manually approve or decline meeting requests to confirm bookings. Request pending and decline emails can be customized to communicate with guests with clarity.
Set flexible team scheduling types to maximize bookings
Pool availability from multiple hosts, use round-robin scheduling for even appointment distribution, and set priority ranking to determine which team members or rooms are assigned meetings first.
Hybrid room and appointment scheduling
For in-person meetings, pool the availabilities of multiple hosts (attorneys, paralegals, and rooms) to find optimal time slots. Your team can set hosts as reserved or round-robin, rank hosts with priority settings, and create multiple round-robin groups.
Accept multiple bookings per time slot for group meetings
A time slot can accept bookings from up to 500 guests, which makes it easy to host group mediation sessions, legal education webinars, or large legal conferences. You can configure when reminder emails are sent to best inform attendees.
Power up your law firm's scheduling software with integrations
Integrate with your favorite apps to automate onboarding process and create a smooth scheduling experience for new and existing clients.
Schedule virtual meetings with just one click
Automatically create virtual meeting links for scheduled meetings through Zoom or Google Meet. Meeting links are shared with guests in the confirmation and reminder emails, and event calendar description. You can discuss case details with your clients anywhere around the world.
Connect with Stripe to charge payments
Connect with Stripe, set pricing for legal services and collect payments right on your booking page securely and seamlessly.
A scheduling app that drives growth for your legal business
Auto-timezone detection
Package booking
SMS reminder
Client database
"I just wanted to say how THRILLED I am with this scheduling software. Every time I look for something I need to do, its like CozyCal reads my mind and have it all ready to go for me. It has worked so smoothly and looks beautiful. My clients are actually using it. So thank you!"
"CozyCal has saved not only time and effort, but it has also made our calendar in Clio a lot cleaner. Plus, with the reminder emails going out automatically, we have had way less 'no-shows."
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Questions & Answers
Have more questions? Contact us at support@cozycal.com
What is scheduling software for lawyers?
As a scheduling software, CozyCal helps businesses automate and manage their schedules and appointments.
Whether you're in court, in client meetings all day or are burdened with casework - don't let your lead generation suffer. Clients want quick responses and appointment times that suit them.
Traditional scheduling solutions are incredibly resource-intensive and are limited by your working hours. Receptionists can only handle appointment bookings during working hours. Booking consultations by phone and email limits your client capacity to what your admin staff can handle.
CozyCal allows lawyers to create customized booking pages for clients to book appointments themselves. On these pages, your clients can self-schedule meetings themselves 24/7.
Scheduling software booking pages give instant feedback on your availability and get clients booked for consultation sessions without burdening your admin staff. By automating appointment booking, you increase your firm's conversion rate from lead to client.
CozyCal also allows you to create professional booking pages to showcase your legal services. Many law firms struggle with online discoverability, with the ABA finding that nearly half of firms don't publish information about their services and past successes. Showcasing this information helps further increase your conversion rate and gets your name out in the community.
Whether you're in court, in client meetings all day or are burdened with casework - don't let your lead generation suffer. Clients want quick responses and appointment times that suit them.
Traditional scheduling solutions are incredibly resource-intensive and are limited by your working hours. Receptionists can only handle appointment bookings during working hours. Booking consultations by phone and email limits your client capacity to what your admin staff can handle.
CozyCal allows lawyers to create customized booking pages for clients to book appointments themselves. On these pages, your clients can self-schedule meetings themselves 24/7.
Scheduling software booking pages give instant feedback on your availability and get clients booked for consultation sessions without burdening your admin staff. By automating appointment booking, you increase your firm's conversion rate from lead to client.
CozyCal also allows you to create professional booking pages to showcase your legal services. Many law firms struggle with online discoverability, with the ABA finding that nearly half of firms don't publish information about their services and past successes. Showcasing this information helps further increase your conversion rate and gets your name out in the community.
Why do lawyers use scheduling software?
Booking appointments and drawing up schedules can be an extremely time-consuming process. Many law firms rely on receptionists and PAs to handle this.
This problem is exacerbated for solos and small firms without dedicated receptionists. Organizing and scheduling appointments is time-consuming and detracts lawyers from providing quality work for their clients.
A scheduling software automates this process and reduces the workload of admin staff and fee earners. Platforms like CozyCal help you capture leads through your firm's website and allow clients to book appointments themselves.
A self-service booking system can transform your free consultations, making it easier and cheaper to capture new leads whilst also improving your customer experience through 24/7 availability.
This problem is exacerbated for solos and small firms without dedicated receptionists. Organizing and scheduling appointments is time-consuming and detracts lawyers from providing quality work for their clients.
A scheduling software automates this process and reduces the workload of admin staff and fee earners. Platforms like CozyCal help you capture leads through your firm's website and allow clients to book appointments themselves.
A self-service booking system can transform your free consultations, making it easier and cheaper to capture new leads whilst also improving your customer experience through 24/7 availability.
Can CozyCal integrate with Clio?
Yes. CozyCal integrates with Clio Manage.
With 2-way integration with Clio Manage, CozyCal automatically sends confirmed appointments, new client information and intake form details to your Clio Manage's Calendar and Contacts.
CozyCal allows you to build a smart scheduling flow that offers self-service appointment booking that slots right into the platform they already use.
For more information, check out our Clio integration.
With 2-way integration with Clio Manage, CozyCal automatically sends confirmed appointments, new client information and intake form details to your Clio Manage's Calendar and Contacts.
CozyCal allows you to build a smart scheduling flow that offers self-service appointment booking that slots right into the platform they already use.
For more information, check out our Clio integration.
How do you connect Clio to CozyCal's scheduling software?
Integrating Clio with your CozyCal is simple.
First, log in to your CozyCal account and head over to Settings. Scroll down to find Clio. Then, go ahead and click Connect to Clio and sign in through the Clio app. That's it, you're done.
What can you do with this integration? With CozyCal, you can build a professional scheduling flow that automates the client intake process. Our system will automatically send confirmed appointments, new clients and intake forms to your Clio account.
First, log in to your CozyCal account and head over to Settings. Scroll down to find Clio. Then, go ahead and click Connect to Clio and sign in through the Clio app. That's it, you're done.
What can you do with this integration? With CozyCal, you can build a professional scheduling flow that automates the client intake process. Our system will automatically send confirmed appointments, new clients and intake forms to your Clio account.
What are the benefits of using CozyCal software for appointments?
CozyCal seamlessly syncs with Google Calendar, Outlook, and Clio CRM, displaying your availability for self-service booking via website plugins and shareable links. This eliminates back-and-forth scheduling, allowing clients to book, cancel, and reschedule appointments at their convenience.
CozyCal for Teams optimizes appointment management by pooling multiple team members' availabilities to find the optimal time slot. You can set reserved hosts or use round-robin scheduling with ranked priorities for efficient coordination. This ensures no missed opportunities, even when primary contacts are unavailable.
Clients value convenience, and CozyCal meets this demand by enabling quick, barrier-free access to their lawyers. With 71% of law clients comfortable with video calls (IRN Market Research), CozyCal integrates seamlessly with Zoom and Google Meet for effortless video appointments.
Late payments are minimized with our Stripe integration, facilitating easy fee collection for consultations and meetings. CozyCal optimizes your appointment scheduling, enhancing client satisfaction and operational efficiency.
CozyCal for Teams optimizes appointment management by pooling multiple team members' availabilities to find the optimal time slot. You can set reserved hosts or use round-robin scheduling with ranked priorities for efficient coordination. This ensures no missed opportunities, even when primary contacts are unavailable.
Clients value convenience, and CozyCal meets this demand by enabling quick, barrier-free access to their lawyers. With 71% of law clients comfortable with video calls (IRN Market Research), CozyCal integrates seamlessly with Zoom and Google Meet for effortless video appointments.
Late payments are minimized with our Stripe integration, facilitating easy fee collection for consultations and meetings. CozyCal optimizes your appointment scheduling, enhancing client satisfaction and operational efficiency.
Can I decline an appointment request?
Yes. You can review intake forms and manually approve or decline appointment requests as you please. Once you've either approved or turned down an appointment, your client will receive an email with the status of the booking.
Can I book a demo session?
You can book a demo session with us by clicking here.
We're happy to walk you through the app and chat about how CozyCal can help your law firm streamline scheduling and save time.
We're happy to walk you through the app and chat about how CozyCal can help your law firm streamline scheduling and save time.
How much does CozyCal's scheduling software cost?
Our scheduling software helps you convert more leads, schedule more appointments, and grow your law firm. Plus, our tool won't break the bank.
For our monthly plan, you'll only be paying $20 per user per month. Switch to an annual plan and that drops to $15 per user per month.
Got a team of 10 or more? Email us at support@cozycal.com to explore our team plan discount.
For our monthly plan, you'll only be paying $20 per user per month. Switch to an annual plan and that drops to $15 per user per month.
Got a team of 10 or more? Email us at support@cozycal.com to explore our team plan discount.
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